How to instantly save an Outlook email as a PDF?

How to Save an Outlook Email as PDF

If you need to save an Outlook email as a PDF then must go through this content. Here, you will find the simple steps to save an Outlook email as a PDF. So, move ahead, and in case of any issues while saving an Outlook email then must reach the expert team right now.

Note: To save an Outlook email as a PDF, you need to simply open the email and then you need to go to the file. You have to choose print and then go ahead to the printer. It need to choose Microsoft Print to PDF and then choose Print. You need to then write down the filename as well as location and then finally, you need to go ahead to save option.

On Mac, you have to simply open email and then choose file. You have to go to the print and then choose PDF. Next, you need to go to save as PDF and then you need to write down the file name as well as location, and then finally, go to the save option.

Convert Email to PDF With Outlook 2010 or Later

For older versions, you need to simply save it as HTML first, and then you can easily convert it to PDF.

Also, if you need to convert email to PDF with Outlook 2010 or later then follow the steps as follows;

  • You need to first of all, you need to go ahead to the Outlook account and then you need to open the message that you need to convert to PDF.
  • Next, you have to go to the file tab and then choose print.
  • You have to then go under printer and then you need to go ahead to the drop-down menu. You have to then choose Microsoft Print to PDF.
  • Go to print and then you need to choose to save print Outlook as a dialog box and then you need to go ahead to the folder where you need to save the PDF file.
  • Also, if you need to change the name of the file then you need to go to the file name field and then go ahead to the save option.
  • Finally, the file will be saved to the respective folder that you need to select.

Previous Versions of Outlook

If you are using previous versions of Outlook and you need to save the email message as an HTML file and want to convert it to a PDF then follow the steps as follows;

  • You have to, first of all, open the message that you need to convert to your Outlook account.
  • After that, you need to choose the file tab and then go ahead to save as.
  • You need to choose save as dialog box and then you need to go to the folder that you need to save the file.
  • If you need to change the name of the file then you need to go ahead to the file name field.
  • You have to then choose save as type drop-down menu and then you need to choose HTML. You have to then finally, go ahead to the save option immediately.
  • You have to then open Word and then you need to go to the file tab. You need to select open and then you need to save the HTML file.
  • Go to the file tab and then you need to go to the save as option.
  • You need to then go to the save as dialog box and then you have to choose save as type drop-down menu. Finally, you need to select PDF and then go to the save option quickly.

Convert Email to PDF With Office 2007

To convert email to PDF with Office 2007 follow the steps as follows;

  • You need to, first of all, open the message that you need to save in your Outlook account.
  • After that, you need to take your cursor in the message and then you need to hold down Ctrl + A on the keyboard for choosing the entire body of the respective message.
  • You have to then hold down ctrl + C to copy the text and then you need to open the blank Word document.
  • Next, you need to hold down Ctrl + V to paste the text into the document and then choose the file menu mentioned at the top of the respective screen.
  • Go ahead to the save option and then go to the Word document and then you need to open the file menu.
  • You need to choose save as and then you need to go ahead to PDF or XPS.

Note: The above process will not include the message header and also, if you need to include the information then you need to simply write it into the Word document manually. Or, you can simply go to respond and then choose forward. You need to copy the content and then you need to simply paste it into the respective document.

  • You have to then go to the file name field and then you need to write down the name for the respective document.
  • You need to go to the save as type list and then choose PDF.
  • Go to optimize for and then you need to select the preferred print quality.
  • You have to then go to options and choose ok and finally, go to the publish option.

How to easily convert email to PDF on a Mac?

If you need to convert email to PDF on a Mac then follow the steps as follows;

  • You need to, first of all, open the message that you need to convert to a PDF in your Outlook account.
  • After that, you need to go to the file mentioned in the menu bar.
  • Choose print mentioned at the drop-down menu and then choose PDF drop-down menu.
  • You need to go to save as PDF and then you need to write down the name for the respective PDF file.
  • You have to go to the save as field and then you need to go to the folder where you need to store and choose the save option instantly.

Need some help?

If you are facing some issues while saving an Outlook email as PDF then must contact the experts right now. You need to quickly tell the experts about the issues that you are going through so that they can guide you with 100% Outlook trouble.

Related Article: How to Sync Outlook Email across Multiple Devices?

Leave a Comment

Your email address will not be published. Required fields are marked *

Scroll to Top